ADA: In an effort to make all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:
- Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
- All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
- Price lists should be hung 36-39 inches from the ground.
Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Booths: Booth spaces are 10x10 feet.
Cancellation Policy: Cancellations received by April 15, 2021 will receive a 50% refund. No refunds are given after April 15, 2021.
Clean up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event.
Directions and Setup: Bite of Bend Family Play Zone is located on Oregon Ave. between Bond St. and
Wall St. Directions and setup information will be emailed to vendors one week prior to the event.
Fees (based on 10x10 booth size):
- $300 vendor feeds
- $150 for non-profit vendors
- $50 for each 15-amp power outlet
- MANDATORY separate deposit check for $100 to be refunded after event.
- After application has been accepted, the Vendor Coordinator will reach out to you for your check deposit and your vendor fee payment.
Weights: YOU MUST BRING WEIGHTS FOR ALL FOUR CORNERS OF THE BOOTH if your are an outside vendor. Staff will be checking to make sure your tent is securely tied down at all times. If you do not have weights, you will not be allowed to open your booth or sell until you’ve weighted down your tent. For Indoor vendors you will not need either a tent or weights!
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Saturday, 11am-6pm | Sunday, 11am-6pm. Vendors must stay open during all hours of the event. Vendors showing up late or leaving early will not be
allowed to return for future events and their deposits will be cashed.
Inclement weather: The Bite of Bend takes place outdoors. Please be prepared for weather conditions. The Bite of Bend will take place in rain, snow or shine as well as in high-wind and/or cold weather. No refunds
will be granted due to weather. No exceptions. It is your responsibility to make sure your space is tied down
day and night.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
- Bite of Bend, 704 NW Georgia, Bend, OR 97703
- Lay It Out, Inc., 704 NW Georgia Ave, Bend, OR 97703
- City of Bend, 555 NE 15th St., Bend, OR 97701
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to timm@layitoutevents.com. Certificates must be received two weeks prior to event start date.
Layout: The layout of this event has dramatically changed and the event will be bigger than ever. You will be able to choose your location based on your price point and the order in which your complete application is turned in.
Power: We will do everything we can to make sure your power is up and running during event hours. However power is provided by generators, which come with complications. Please be patient and understand that outages may occur as everyone initially turns on their appliances and lights at the beginning of the event. Additional power is available for $50 per outlet (each outlet not to exceed 15 amps). Be prepared with a 50 ft. extension cord. Please do not bring an extension cord longer than 50 feet. If you use additional power not outlined on your application your deposit will be used as compensation for the additional usage. The outlets provided are standard three prong outlets. You will need to provide your own adapter if you require it. In order for the event to run smoothly and the entire system to be sized accordingly, please present your individual power needs as soon as possible (voltage and amperage). Staff will be monitoring power usage throughout the event to ensure compliance. Power is only available during open hours. Please note, heat will not be left on overnight. Any products susceptible to freezing should not be left overnight. Please list all appliances and amps at the end of this application.
Security: Security will be provided overnight. The Bit of Bend and Lay It Out Events are not
responsible for lost or stolen goods.
Trash: Dumpsters are located in the alley behind US Bank. You are responsible to take your trash to these dumpsters. Do not use roll carts for your trash. They are intended for festival attendee use. Grey water tanks
are also available near the dumpsters. Anyone caught dumping grey water down storm drains will
immediately lose their deposit.