Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Clean up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event.
Directions and Setup: Bite of Bend Conscious Living Showcase is located on Bond St. between Oregon Ave. and Greenwood Ave. Directions and setup information will be emailed to vendors one week prior to the event.
• 5x5 Space w/ Canopy: $250
• 10x10 Standard Inline Space: $450
• 10x10 End Cap: $550
• 10x10 Frontline End Cap: $700
• 10x20 Standard Inline Space: $1,000
• 10x20 End Cap: $1,250
• 10x20 Frontline End Cap: $1,500
• Each additional 15 amp outlet of power: $50
Please submit booth fees after receiving your invoice.
Weights: YOU MUST BRING WEIGHTS FOR ALL FOUR CORNERS OF THE BOOTH if your are an outside vendor. Staff will be checking to make sure your tent is securely tied down at all times. If you do not have weights, you will not be allowed to open your booth or sell until you’ve weighted down your tent. For Indoor vendors you will not need either a tent or weights!
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Saturday, 11am-6pm | Sunday, 11am-6pm. Vendors must stay open during all hours of the event. Vendors showing up late or leaving early will not be
allowed to return for future events and their deposits will be cashed.
Inclement weather: The Bite of Bend takes place outdoors. Please be prepared for weather conditions. The Bite of Bend will take place in rain, snow or shine as well as in high-wind and/or cold weather. No refunds
will be granted due to weather. No exceptions. It is your responsibility to make sure your space is tied down
day and night.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
Please send all certificates to jim@koneheadproductions. Certificates must be received two weeks prior to event start date.
Power: We will do everything we can to make sure your power is up and running during event hours. However power is provided by generators, which come with complications. Please be patient and understand that outages may occur as everyone initially turns on their appliances and lights at the beginning of the event. Additional power is available for $50 per outlet (each outlet not to exceed 15 amps). Be prepared with a 50 ft. extension cord. Please do not bring an extension cord longer than 50 feet. If you use additional power not outlined on your application your deposit will be used as compensation for the additional usage. The outlets provided are standard three prong outlets. You will need to provide your own adapter if you require it. In order for the event to run smoothly and the entire system to be sized accordingly, please present your individual power needs as soon as possible (voltage and amperage). Staff will be monitoring power usage throughout the event to ensure compliance. Power is only available during open hours. Please note, heat will not be left on overnight. Any products susceptible to freezing should not be left overnight. Please list all appliances and amps at the end of this application.
Security: Security will be provided overnight. Bite of Bend, Lay It Out Events and Konehead Productions are not responsible for lost or stolen goods.
Trash: Dumpsters are located in the alley behind US Bank. You are responsible to take your trash to these dumpsters. Do not use roll carts for your trash. They are intended for festival attendee use. Grey water tanks
are also available near the dumpsters. Anyone caught dumping grey water down storm drains will
immediately lose their deposit.
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
We may tag your social media pages in our social marketing posts, and may link to your social media pages from biteofbend.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
hereinafter referred to as “Vendor” and Bite of Bend, City of Bend, & Lay It Out Events, and James Kone (Konehead Productions), hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Bite of Bend the undersigned hereby agrees to the following: