2020 Conscious Living Showcase Vendor Application

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Bite of Bend Conscious Living Showcase

June 13th & 14th, 2020 Vendor Application & Agreement

The 18th Annual Bite of Bend in Downtown Bend, OR is slated for June 13th & 14th. Please join us for Central Oregon’s largest food-centric festival. The Bite of Bend celebrates our local food and libations culture. Entrance to The Bite of Bend is free to the public. Once inside, the event offers a wide array of activities: the Family Play Zone, live music, Bite of Bend Beer Run, the Top Chef Competition, local artisans with crafts and gourmet food, and of course, Central Oregon’s best restaurants.

The Conscious Living Showcase, located on Bond Street between Oregon and Greenwood Avenue, is back by popular demand for its third year. This specialized area within the festival boasts Central Oregon’s leading health, wellness, and nutrition experts. The newly designed Family Dining Plaza runs down the center of the street, with the grand Chef’s Stage at the end. Come exhibit your products and/or services and provide event-goers with a peek at what’s new that helps to make our lives healthier and more enjoyable!

A response will be emailed to the address listed in the application. For questions, please contact Jim by email at jim@koneheadproductions.com or by phone at 541-598-5335.

EVENT DETAILS IN ALPHABETICAL ORDER
ADA: In an effort to make the Bite of Bend and all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:
- Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
- All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
- Price lists should be hung 36-39 inches from the ground.
Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.

Clean up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event.

Directions and Setup: Bite of Bend Conscious Living Showcase is located on Bond St. between Oregon Ave. and Greenwood Ave. Directions and setup information will be emailed to vendors one week prior to the event.

Fees:
• 5x5 Space w/ Canopy: $250
• 10x10 Standard Inline Space: $450
• 10x10 End Cap: $550
• 10x10 Frontline End Cap: $700
• 10x20 Standard Inline Space: $1,000
• 10x20 End Cap: $1,250
• 10x20 Frontline End Cap: $1,500
• Each additional 15 amp outlet of power: $50

Please submit booth fees after receiving your invoice.

Weights: YOU MUST BRING WEIGHTS FOR ALL FOUR CORNERS OF THE BOOTH if your are an outside vendor. Staff will be checking to make sure your tent is securely tied down at all times. If you do not have weights, you will not be allowed to open your booth or sell until you’ve weighted down your tent. For Indoor vendors you will not need either a tent or weights!

Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.

Hours of Operation: Saturday, 11am-6pm | Sunday, 11am-6pm. Vendors must stay open during all hours of the event. Vendors showing up late or leaving early will not be allowed to return for future events and their deposits will be cashed.

Inclement weather: The Bite of Bend takes place outdoors. Please be prepared for weather conditions. The Bite of Bend will take place in rain, snow or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. It is your responsibility to make sure your space is tied down day and night.

Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
- Bite of Bend, 704 NW Georgia, Bend, OR 97703
- Lay It Out, Inc., 704 NW Georgia Ave, Bend, OR 97703
- Konehead Productions, 1145 SE Gatewood Place, Bend, OR 97702
- City of Bend, 555 NE 15th St., Bend, OR 97701
Please send all certificates to jim@koneheadproductions. Certificates must be received two weeks prior to event start date.

Power: We will do everything we can to make sure your power is up and running during event hours. However power is provided by generators, which come with complications. Please be patient and understand that outages may occur as everyone initially turns on their appliances and lights at the beginning of the event. Additional power is available for $50 per outlet (each outlet not to exceed 15 amps). Be prepared with a 50 ft. extension cord. Please do not bring an extension cord longer than 50 feet. If you use additional power not outlined on your application your deposit will be used as compensation for the additional usage. The outlets provided are standard three prong outlets. You will need to provide your own adapter if you require it. In order for the event to run smoothly and the entire system to be sized accordingly, please present your individual power needs as soon as possible (voltage and amperage). Staff will be monitoring power usage throughout the event to ensure compliance. Power is only available during open hours. Please note, heat will not be left on overnight. Any products susceptible to freezing should not be left overnight. Please list all appliances and amps at the end of this application.

Security: Security will be provided overnight. Bite of Bend, Lay It Out Events and Konehead Productions are not responsible for lost or stolen goods.

Trash: Dumpsters are located in the alley behind US Bank. You are responsible to take your trash to these dumpsters. Do not use roll carts for your trash. They are intended for festival attendee use. Grey water tanks are also available near the dumpsters. Anyone caught dumping grey water down storm drains will immediately lose their deposit.

CITY OF BEND SPECIAL EVENT GUIDELINES
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
- Shall not be located within 20 feet of buildings, parked vehicles, or internal combustion engines (including generators).
- Shall be adequately roped, braced, and anchored to withstand weather elements and prevent collapsing.
- Shall secure all compressed gas cylinders (propane, helium, etc) to prevent tip-over.
- Shall prohibit smoking at all times.
- Open flame devices, such as candles or oil lamps, may not be used unless the total area of all individual canopies that are grouped together does not exceed 700 square feet (example: 7 canopies in a row, each of which does not exceed 10 x 10).
- Cooking activities are prohibited unless the total area of all individual canopies that are grouped together does not exceed 700 square feet.
- Shall provide a portable fire extinguisher in any tent or canopy that is performing cooking activities.
- Minimum rating for the fire extinguisher shall be 2A:10BC EXCEPT
- When cooking with pooled oils, greases, or fats, such as a wok or deep fryer, a Class K fire extinguisher shall be provided.
BITE OF BEND CONSCIOUS LIVING SHOWCASE VENDOR APPLICATION
VENDOR INFORMATION
Business Name*
Contact Name*
First Last
Product / Service Description*
Address*
Street Address Address Line 2 City State ZIP Code
Email*
Cell Phone*
Work Phone*
Website*
Facebook*
Twitter*
Instagram*
We may tag your social media pages in our social marketing posts, and may link to your social media pages from biteofbend.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
How did you hear about us?*
- Lay It Out Events
- Referral

BOOTH TYPE & VENDOR FEES
Choose a Booth*
If booth size or price was negotiated with Jim Kone, please note the booth size, rate and terms:
How many staff (over the 3 days) will you have working at the event?*
Please list all appliances and amps. One 15-amp outlet is included with the fee. Contact us if you need assistance determining your power needs IN ADVANCE.*
Additional Amps/Electricity ($50/additional outlet):*
Price: $50.00 Quantity:
Total Vendor Fees
$0.00
After submitting this form, Konehead Productions will send you an invoice. No percentage of sales required. You're welcome to pay by check or credit card. Please arrange payment with Jim Kone at jim@koneheadproductions.com.

RELEASE OF LIABILITY & INDEMNITY AGREEMENT
This agreement is made*
MM
DD
YYYY

in the City of Bend, County Deschutes, between*
First Last
hereinafter referred to as “Vendor” and Bite of Bend, City of Bend, & Lay It Out Events, and James Kone (Konehead Productions), hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Bite of Bend the undersigned hereby agrees to the following:

Vendor shall indemnify and hold harmless the Committee from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages or expenses caused by negligent acts, statements, errors or omissions of Vendor and its agents.

Vendor will indemnify, defend, and hold the Committee and its directors, officers, employees, and agents harmless from any and all claims or liability (including without limitation any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor's Personnel performing the Services under this Agreement.

Contractor will maintain adequate and reasonable liability insurance covering Contractor's performance under this Agreement. At any time, upon Lay It Out Inc.’s request, Contractor will submit to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance. Contractor acknowledges that Lay It Out Inc. will not provide insurance coverage for Contractor.

Contractor will maintain in force any workers' compensation and unemployment insurance required by law relating to Services performed under this Agreement and will at any time, upon request of Lay It Out Inc., provide to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance.

Vendor agrees to abide by the rules and regulations of Bite of Bend. Vendor understands that they may not be asked to participate in future Bite of Bend events if they are in violation of Bite of Bend policies and they will lose their deposit.

Vendor Signature*
Date*
Date Format: MM slash DD slash YYYY

Phone
This field is for validation purposes and should be left unchanged.

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Bite of Bend Conscious Living Showcase

June 13th & 14th, 2020 Vendor Application & Agreement

A response will be emailed to the address listed in the application. For questions, please contact Jim by email at ​jim@koneheadproductions.com​ or by phone at 541-598-5335.

EVENT DETAILS IN ALPHABETICAL ORDER

CITY OF BEND SPECIAL EVENT GUIDELINES

BITE OF BEND CONSCIOUS LIVING SHOWCASE VENDOR APPLICATION

VENDOR INFORMATION

BOOTH TYPE & VENDOR FEES

After submitting this form, Konehead Productions will send you an invoice. No percentage of sales required. You're welcome to pay by check or credit card. Please arrange payment with Jim Kone at jim@koneheadproductions.com.

RELEASE OF LIABILITY & INDEMNITY AGREEMENT

A response will be emailed to the address listed in the application. For questions, please contact Jim by email at jim@koneheadproductions.com or by phone at 541-598-5335.