Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Complimentary Entry: Each distillery will receive 4 complimentary tasting packages. All additional packages will be purchased at full retail value.
Cancellation Policy: Cancellations received by Wednesday, April 1st, 2020 will receive a 50% refund. No refunds are given after April 1st, 2020.
Directions and Setup: Bite of Bend is located in Downtown Bend. Directions and setup information will be emailed to vendors one week prior to the event.
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Friday 5pm- 10pm, Saturday 11am-10pm, and Sunday 11am-6pm. Vendors must stay open during all hours of the event. Vendors showing up late or leaving early will not be allowed to return for future events and their deposits will be cashed.
Inclement weather: The Bite of Bend takes place outdoors. Please be prepared for weather conditions. The Bite of Bend will take place rain, or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. You MUST make sure your booth structure is secured on all 4 legs with weights to maintain stability. If your booth is not weighted you will be asked to break it down.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to firstname.lastname@example.org. Certificates must be received two weeks prior to event start date.
OLCC:Distilleries must comply with all OLCC rules and regulations. SEDs and Plan to Manage must be submitted to LIOE by May 15, 2020. This is the OLCC’s new policy for large scale events. LIOE will submit all SED’s in one packet for City of Bend and OLCC review.
Power: Vendors will receive 15 amps of power. Please bring a 50 ft. extension cord.
Security: Security will be provided overnight from 9pm Friday night to 8am Sunday morning. Bite of Bend and LIOE are not responsible for lost or stolen goods.
Water:The Bite of Bend will provide a grey water tank for disposal of grey water. It will be located in the Columbia Bank drive thru on the corner of Bond and Franklin. Distilleries must instruct their employees to only dump water at this location. No fresh water is available at this site.
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
We may tag your social media pages in our social marketing posts, and may link to your social media pages from oregonwinterfest.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
hereinafter referred to as “Vendor” and Bite of Bend, City of Bend, & Lay It Out Inc. hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Bite of Bend the undersigned hereby agrees to the following: