• Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
• All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
• Price lists should be hung 36-39 inches from the ground.

Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.

Complimentary Entry: Each distillery will receive 4 complimentary tasting packages. All additional packages will be purchased at full retail value.

Cancellation Policy: Cancellations received by Wednesday, April 1st, 2020 will receive a 50% refund. No refunds are given after April 1st, 2020.

Directions and Setup: Bite of Bend is located in Downtown Bend. Directions and setup information will be emailed to vendors one week prior to the event.

Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.

Hours of Operation: Friday 5pm- 10pm, Saturday 11am-10pm, and Sunday 11am-6pm. Vendors must stay open during all hours of the event. Vendors showing up late or leaving early will not be allowed to return for future events and their deposits will be cashed.

Inclement weather: The Bite of Bend takes place outdoors. Please be prepared for weather conditions. The Bite of Bend will take place rain, or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. You MUST make sure your booth structure is secured on all 4 legs with weights to maintain stability. If your booth is not weighted you will be asked to break it down.

Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:

• Bite of Bend, 704 NW Georgia Ave., Bend, OR 97703
• Lay It Out, Inc., 704 NW Georgia Ave., Bend, OR 97703
• City of Bend, 555 NE 15th St., Bend, OR 97701

Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to karin@layitoutevents.com. Certificates must be received two weeks prior to event start date.

OLCC:Distilleries must comply with all OLCC rules and regulations. SEDs and Plan to Manage must be submitted to LIOE by May 15, 2020. This is the OLCC’s new policy for large scale events. LIOE will submit all SED’s in one packet for City of Bend and OLCC review.

Power: Vendors will receive 15 amps of power. Please bring a 50 ft. extension cord.

Security: Security will be provided overnight from 9pm Friday night to 8am Sunday morning. Bite of Bend and LIOE are not responsible for lost or stolen goods.

Water:The Bite of Bend will provide a grey water tank for disposal of grey water. It will be located in the Columbia Bank drive thru on the corner of Bond and Franklin. Distilleries must instruct their employees to only dump water at this location. No fresh water is available at this site.

hereinafter referred to as “Vendor” and Bite of Bend, City of Bend, & Lay It Out Inc. hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Bite of Bend the undersigned hereby agrees to the following:

1. Vendor shall indemnify and hold harmless Lay It Out Inc., 2020 Bite of Bend, and City of Bend, from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages or expenses caused by negligent acts, statements, errors or omissions of Vendor and its agents.



2. Vendor will indemnify, defend, and hold Lay It Out Inc. and its directors, officers, employees, and agents harmless from any and all claims or liability (including without limitation any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor's Personnel performing the Services under this Agreement.



3. Contractor will maintain adequate and reasonable liability insurance covering Contractor's performance under this Agreement. At any time, upon Lay It Out Inc. request, Contractor will submit to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance. Contractor acknowledges that Lay It Out Inc. will not provide insurance coverage for Contractor.



4. Contractor will maintain in force any workers' compensation and unemployment insurance required by law relating to Services performed under this Agreement and will at any time, upon request of Lay It Out Inc., provide to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance.



5. Vendor agrees to abide by the rules and regulations of Bite of Bend. Vendor understands that they may not be asked to participate in future Bite of Bend events if they are in violation of Bite of Bend policies and they will lose their deposit.